Compliance Document Management System Built for High-Stakes Operations
Compliance doesn't wait for documentation to catch up. Fluency offers a secure, structured compliance document management system that captures, organises, and maintains your critical procedures in real time - without burdening your teams.
Designed for regulated industries, Fluency's platform creates audit-ready SOPs automatically and keeps them version-controlled, traceable, and accessible - so you're always one step ahead of audits, inspections, or internal reviews.
Compliance Documentation Without the Busywork
Traditional compliance document management relies on manual uploads, shared drives, and disconnected folders. These methods quickly become outdated, difficult to maintain, and vulnerable to human error.
Fluency solves this by automating the documentation process itself. As teams carry out their work - whether in software systems or physical workflows - Fluency captures the actions, context, and supporting visuals needed to generate structured, compliant SOPs.
Every document is securely stored, version-controlled, and linked to a central knowledge hub. No chasing screenshots. No uploading files. No guesswork.
What Makes Fluency Different?
Fluency is more than a compliance document management software. It's a live documentation engine designed to support process-heavy teams in regulated sectors like:
- Financial services
- Insurance
- Asset management
- Professional services
- Government & public sector
- Manufacturing
We combine intelligent documentation capture with governance, version control, and role-based access - making it easy to meet your doc compliance obligations at scale.
Features That Support Compliance From Day One
Auto-generated SOPs
Fluency captures process steps and creates documentation as your team works.
Version control and history
Every document is timestamped, versioned, and traceable - ensuring a complete compliance trail.
Access controls
Role-based permissions restrict visibility and editing to authorised users only.
Redaction of sensitive information
Automatically detects and removes passwords or PII from screenshots and text.
Audit-ready formatting
Structured SOPs include step logic, screenshots, metadata, and timestamps.
Centralised documentation hub
Store all compliance procedures, policies, and records in one secure place.
Use Cases for Compliance Teams
Fluency supports documentation and compliance needs across departments:
Policy & Procedure Management
Auto-generate internal policies, workflows, and risk control procedures - without manual formatting.
Regulatory Audits & Reviews
Produce traceable records of how tasks were completed, by whom, and when - down to each step.
Internal Controls & Governance
Ensure process adherence by linking each SOP to real activity, not just theory.
Employee Onboarding & Certification
Standardise knowledge across regions or teams with consistent, current documentation.
Operational Risk Management
Capture and maintain the documentation needed to prove oversight and mitigate compliance exposure.
Compliance Without Compromise
Unlike basic file storage tools, Fluency is built with real-world compliance needs in mind. That means:
- Real-time SOP creation
- Tamper-proof versioning
- Local data residency (Australia)
- End-to-end encryption
- SOC 2 Type I & II certification
- Full visibility into document history, usage, and change logs
This isn't just a compliance document management system - it's your operational safeguard.
Why Fluency?
Compliance doesn't wait for manual documentation. With Fluency, your organisation can:
- Reduce documentation time by 80%
- Ensure every SOP is structured, traceable, and secure
- Provide instant documentation during audits or reviews
- Maintain clarity and control across locations, departments, and systems
- Improve team accountability with detailed process records
Compliance Documentation. Done Right.
Fluency helps compliance and operations teams move beyond spreadsheets and static folders. With our AI-powered system, your documentation stays consistent, accessible, and up to date - no matter how fast your processes evolve.